Sign365 vs signNow

Samuel Wyndham




When it comes to eSignatures, Sign365 stands out as a top-notch solution, comparable to industry giants like signNow. While signNow has long dominated the field, especially among enterprise clients, Sign365 offers a robust alternative, catering more to small and medium-sized businesses.

Sign365 excels in delivering powerful eSignature capabilities at competitive prices, making it a strong contender against signNow. Particularly suited for daily business needs, its offline functionality on iOS, coupled with streamlined data integration and rapid data input, positions it as a favorable choice.

Note: Seeking an efficient eSignature solution for your business? Explore Sign365, a compelling alternative to signNow.

Product overview: signNow vs. Sign365

✅ signNow: Established as an eSignature solution, signNow has gained prominence for its intuitive interface and ease of use. It's well-suited for businesses of varying sizes and industries, providing a comprehensive range of features to streamline document signing processes. signNow's platform emphasizes seamless integrations, document management, and user-friendly functionalities.

✅ Sign365: Tailored for Group Training Organizations (GTOs), Sign365 focuses on modern PDF solutions, aiming to capture, report, and automate data efficiently. It caters specifically to businesses seeking to digitize document workflows and streamline operations. Sign365's core strength lies in its data management capabilities and offline functionality on iOS devices, facilitating efficient document handling.

In comparing Sign365 and signNow, while both offer eSignature solutions, Sign365 targets a niche market with specialized features, whereas signNow caters to a broader audience, emphasizing its ease of use and integrations.


Sign365 Offers three pricing tiers - Business Basic, Business Premium, and Business Ultimate, each with varying features catering to different business needs. The plans are designed for scalability, allowing additional user seats taylored to your business growth (think as many as possible), making it suitable for growing teams within the GTO landscape.

signNow: signNow offers a tiered pricing model based on user requirements, catering to individual users, small businesses, and larger enterprises. The pricing structure includes features such as document sending, templates, and custom branding. signNow allows for an additional 10 seats.

Sign365 vs signNow pricing


In terms of technology, signNow is rightfully considered the more comprehensive e-signature soltion. Over years of continuous development and innovation, signNow has evolved into an advanced contract management platform suitable for enterprises of all sizes.

Meanwhile, Sign365 isn’t lagging far behind. Users across multiple review platforms confirm that Sign365 has everything they need to get documents signed electronically – at a much lower price than signNow. Furthermore, where Sign365 shines is in its ability to perform offline signing and workflow tagging to ensure data reaches the right places.

Both Sign365 and signNow offer all the standard features you would expect from an eSignature app:

✅ Electronic document signing ✅ Configuring document routing ✅ In-person signature collection via a mobile device ✅ Automatic reminders and notifications ✅ Easy-to-use fillable forms ✅ Data validation for fillable fields ✅ Basic PDF editing tools ✅ Managing documents in the cloud ✅ Reusable templates ✅ Audit Trail and document history ✅ Mobile-friendly signing (iOS only for Sign365) Both products support an array of enterprise-grade features, including:

✅ Admin dashboard for managing multiple user accounts ✅ Collaboration tools and asset sharing ✅ Custom branding ✅ Rich API for seamless integration with any stack

On top of that, signNow boasts some features that Sign365 is currently lacking: ✅ Bulk-sending documents for signature ✅ Real-time signature tracking ✅ Sending documents for eSignature to one or multiple recipients ✅ Signature collection via shareable links ✅ Signing groups ✅ Setting a signing order ✅ Payment collection ✅ Assigning and configuring signer roles ✅ Business fields ✅ Document markup and collaborative fields ✅ Smart sections ✅ Self-service web forms ✅ Signer identity verification ✅ Cloud signatures ✅ Requesting attachments ✅ QES (qualified electronic signatures)

Enhanced capabilities for digital signature make signNow a more suitable solution for highly regulated industries and countries where specific methods of identity validation are required. However, Sign365 is already taking steps toward closing that gap by introducing PKI-based digital signatures (AES). Therefore, if you are looking to collect authentic digital signatures verified by unique ID certificates and have offline functionality, you may find Sign365 to be a viable alternative to signNow.

Document generation and management features

Both Sign365 and signNow enable users to upload documents from various sources, preparing them for signatures using basic editing tools and a range of fillable fields. These platforms allow easy modification of documents by adding elements like text, date, checkmarks, signatures, initials, stamps, and fillable fields. Furthermore, users can convert a fillable form into a reusable template, store it within their account, or export it to the cloud.

However, if advanced document generation and management tools are required, the options differ between Sign365 and signNow. Unlike signNow, Sign365 does not include document generation capabilities in any of its subscription plans. signNow provides these features through a suite of products offering enhanced document management solutions, available at an additional cost.

signNow offers intelligent automation systems specifically designed for agreement generation and management:

✅ signNow CLM: A contract lifecycle management system for generating, negotiating, and automating agreement workflows, along with centralized agreement storage and searches. ✅ signNow Negotiate: A solution automating the generation, negotiation, and approval of agreements within your CRM. ✅ signNow Gen: Automation of agreement generation within your CRM. ✅ signNow Click: Enables embedding consent capture to agreement terms on websites and apps.

✅ Intelligent Insights by Seal Software: AI-driven concept searching, clause identification, and analytics. ✅ Guided Forms by Intelledox: A user-friendly “wizard-style” experience replacing complex forms.

In summary, Sign365 primarily focuses on eSignature capabilities. signNow, however, incorporates intelligent automation systems tailored for agreement generation and management purposes through its suite of products.

Security and compliance

Is Sign365 as legitimate as signNow? Absolutely. Both Sign365 and signNow provide legally-binding electronic signatures that hold up in courts within the US, Europe, and other regions globally where eSignatures are accepted. Sign365 and signNow adhere to the following standards and regulations:

✅ ESIGN (Electronic Signatures in Global and National Commerce Act) ✅ UETA (Uniform Electronic Transactions Act) ✅ eIDAS (electronic IDentification, Authentication, and trust Services) ✅ GDPR (General Data Protection Regulation) ✅ CCPA (California Consumers Protection Act of 2018)


Integrations are crucial for constructing efficient and seamless eSignature workflows within various software environments, and both Sign365 and signNow recognize this significance.

Throughout its extensive history, signNow has amassed a relatively wider array of pre-built integrations. Nevertheless, Sign365 integrations are well-suited for the most popular CRM systems, productivity applications, and cloud storage services.

In addition to their off-the-shelf integrations, both companies provide robust APIs and connections via Zapier. This implies virtually limitless possibilities for constructing customized eSignature workflows.

Customer support

Customer support is key for both Sign365 and signNow, with signNow offering various self-service options.

In terms of support options, both signNow and Sign365 offer live chat and ticket-based assistance. Sign365 distinguishes itself by providing phone support and personal integration support specifically catered to customers with its top-tier subscription.

Notably, the key distinction between signNow and Sign365 lies in their customer service approach. Sign365 has all customer service operations located in Australia, emphasizing in-person service and prioritizing the customer experience as a primary focus. This approach aligns with Sign365's belief that placing the customer first is paramount. Conversely, signNow has transformed its customer service into a separate paid product, offering enhanced support plans featuring additional channels and improved response times for an extra fee.

So which eSignature solution is right for you?

Both Sign365 and signNow serve as excellent tools that streamline daily operations and reduce the time spent on paperwork. signNow caters best to larger companies seeking a more comprehensive suite of features and willing to make substantial investments. Enterprises benefit from signNow's comprehensive suite that includes AI-driven contract management solutions, advanced compliances, and a wide array of pre-built integrations.

While signNow remains at the forefront of the market with its comprehensive offerings, Sign365 focuses primarily on creating a great eSignature experience with a ground-up approach to integrations and emphasizing its offline functionality. Sign365's best competing point is their approach to integrations and their offline functionality, aiming to provide a streamlined and user-friendly experience specifically tailored to different business needs.

The company, Sign365, is steadily broadening its scope within the enterprise segment, continually enhancing its eSignature functionalities, and refining its API for seamless integrations with a broader range of products. It strives to deliver value-added features tailored for organizations of all sizes, aiming to optimize document workflows efficiently.

For those seeking a more cost-effective alternative to signNow's comprehensive suite, Sign365 offers significant value at a reduced cost. With robust eSignature functionality, high standards of security and compliance, and transparent pricing, Sign365 boasts numerous success stories from satisfied customers who appreciate its focused approach to eSignature solutions.

Ready to switch from signNow to Sign365?

Sign365 ensures a painless transition. You can migrate from signNow to Sign365 hassle-free by contacting our customer support today